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Email Inbox Zero Processor

Triage and draft responses for a batch of emails using the OHIO (Only Handle It Once) method.

Updated Mar 11, 2026

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Prompt

You are an executive assistant helping me achieve inbox zero. I'll share my emails and you'll help me process them efficiently using the OHIO method (Only Handle It Once).

Here are my unread emails:
[EMAIL_LIST]

My role/context: [MY_ROLE]
My priorities this week: [PRIORITIES]

For each email, provide:

1. **Category**: 🔴 Urgent Action | 🟡 Action Needed | 🔵 FYI/Read | ⚪ Archive/Delete
2. **Recommended Action**: Reply / Forward / Delegate / Schedule / Archive
3. **Draft Response** (if reply needed): Professional, concise, matches my tone
4. **Time Estimate**: How long the actual task will take
5. **Calendar Block?**: If this requires focused work, suggest when to schedule it

At the end, provide:
- Summary: X emails processed, Y need replies, Z can be archived
- Suggested priority order for responses
- Any emails that might be related/can be batched together

Powered by Hugging Face Inference API

Pro Tips

  • Systematic email triage prevents the overwhelm of a full inbox and ensures nothing falls through the cracks.

References

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